It is the art of communication that differentiates a leader from a follower. For any form of speech to be beneficial, there are three magic words that can positively influence the course of any conversation.


It’s one of those days. I am casting a vacant look at my blank screen as if some words will tumble out of it and write my post magically. As if I’ll just write “Peace. Swami” and not the more appropriate “Peace, Swami” in two lines and this post will auto-complete.  “Siri,” I should say, “write me a post.”

Now, wouldn’t that be nice?  1

A blank screen is a non-issue and a blank mind a divine blessing but not when you want your mind to be brimming with ideas and your screen with words.

Right now, you are lurking at the back of my mind like a playful child prancing about his mother while she’s finishing that important work email. 2 I know some of you wait for my post every 1st and 3rd Saturday. It also gives me the chance to show up for you and connect with you. Today is no different.

Like the morning sun gradually sliding out of the mountains, I can feel a post idea rising from the valley of my subconscious mind to the peaks of my consciousness.

Here.

I reckon it’s a strange world because we teach children multiple languages but not the art of communication or effective communication skills. We tell them all about the human heart in biology but not about love, we teach them the law of gravity but not the science of gravitas. How have we missed the fact that we spend two-thirds of our time communicating with other people and yet most of us don’t have the faintest idea of how to say what we want to say?

Come to think of it, clarity of thought and the art of communication are what differentiate leaders from followers, it is the difference between a great mind and an average one.

In fact, it is the single most important factor between success and failure. To quote Eric Hoffer:

We know that words cannot move mountains, but they can move the multitude. … Words shape thought, stir feeling, and beget action; they kill and revive, corrupt and cure. The “men of words” — priests, prophets, intellectuals — have played a more decisive role in history than military leaders, statesmen, and businessmen. 3

As Tim David writes in Magic Words (a book I’ll be quoting throughout this post), “In order to be an effective communicator, you must embrace this fact: Whether you intend to or not, you are manipulating the thoughts, feelings, and actions of others.” There is truth in Tim’s statement, I feel. And while we may not be manipulating, we are certainly influencing.

Communication even in the most positive sense involves influencing the thought process of the listener so they broaden their perspective to make room for your views. So, I thought I should share three magic words from his book that are the bedrock of meaningful and persuasive communication.

Yes

Nearly seven years ago, I wrote a post on saying yes to life. Yes is the most important word and yet millions around us squander their entire lives closeted in the “no”. In the name of stability, their default response to all new things is no. Check out a new place? No. Wanna try this new thing? No. Try this delicious curry? No. New dessert? No. New friends? No. New routine? No. New job? No. No, no, no, no. We can be so rigid in communication and set in our ways that anything new gets a spontaneous No.

In any relationship, however, one way to make it more fulfilling is to say Yes. For, you won’t know whether you like something until you try it. If you remain closed to possibilities and new experiences, you soon turn into a stone in a living body. Such people become increasingly frustrated, bitter and resentful making not just their own life difficult but the lives of those around them too.

In a functional relationship, there’s always a certain freedom of saying no or yes without constantly worrying about what the other person might think. You are not judged or punished for expressing your opinion.

As they say, “If you feel you can’t say no, at least to some things, some of the time, then you are not being loved — you are being controlled.”  4

Saying Yes doesn’t mean you agree to act against your wishes, but that you consider the possibility of spreading your wings and taking flight. Newness in life keeps us alive. In the absence of freshness, our minds, festered with rotting ideas, become stagnant pretty quickly. When life knocks on your door, at least take a peek at what it’s got in the offing rather than reject it outright just because the new feels unfamiliar or no is easier.

Step out, my friend. Figuratively and otherwise. New friends, new places, new ways, new thinking, say Yes.

But

If someone asked me to single out the most important word in effective communication, without a moment’s hesitation, I’d pluck “but” out of the dictionary.

Human beings have long known that in any sentence, anything that comes after the word “but” is FAR more important than whatever comes before. That’s why we mentally erase everything we hear just before the word “but” and direct our attention intently to what comes after it. Take a look at the But Effect in action: “I’d love to go out with you, but I can’t.”  5

If you wish to offer any constructive criticism, the use of any positive remark before “but” is pointless. For example, “I quite like your work and I think you are very intelligent, but I don’t think you are a team player, otherwise why would you fail in achieving your targets.”

Any compliment before “but” has no meaning or retention value in the mind of the listener. Whatever you say after but is what the listener retains. If must you use “but” use it the other way around. That is, “You know you have missed your performance goals. I am not sure if it’s the team or your personal lacking but I do think you are quite intelligent and I certainly like your work.”

There are two halves to the But Effect: the But Eraser and the But Enhancer. I don’t care what they sound like; these are not late-night infomercial products. For the listener, everything said before the word “but” is erased, and everything after the word “but” is enhanced.  6

Here’s an example. Let’s say you are buying a new TV and you want to buy a Sony one whereas your spouse likes LG. You want him to see your perspective. He tells you all the wonderful things about the new LG model.

One way is to say, “I like LG but I like Sony more.” Anything before “but” will be immediately erased from his memory. If you want the other person to see your perspective, try, “I like LG. It surely has some good features. I wonder if Sony has them too. I am not saying Sony is infinitely better. Although I do seem to like Sony more. I’m not even sure why.”

Notice, how in the second method, we have not used but anywhere. Not using but makes communication more positive and less confrontational. If must you use it, put the negative first.

Because

“I am saying this because… I think you should do this because… Can you please do it for me because…” and so on.

Share with them your reason. Don’t keep them guessing. Trust the intelligence of others and apprise them of your rationale.

Tell them why. It helps. In fact, it is just about the only way to have the other person step into your shoes. Even within my own teams, I saw it happen all the time. People would tell other people to do something but not mention why they needed it done or decided to do it in the first place. I thought it was most baffling because it’s very simple to tell someone why you are thinking what you are. Use “because” if you want them to see your logic.

This way, they get to see your viewpoint, they will take you more seriously, they will understand you better. It then gives them a reason to disagree and not just reject you emotionally. In other words, “because” promotes reason over emotion.

And, the reason why “because” works is a no-brainer: it helps people evaluate a course of action on their own accord. When they know the reason behind their decisions, they are subconsciously aware that they are now embarking on something knowing well what they are getting into. It becomes their idea. It’s incredibly powerful. You no longer have to manipulate or influence them in any way. From a boss you have become the leader. They now have the option to use their intelligence to make a decision.

When you instruct someone to do something without sharing why it’s important to you, be prepared to face a shoddy response (in words or actions). Such an instruction is inferior and don’t be surprised if it’s not taken seriously.

People don’t believe what you tell them. They rarely believe what you show them. They often believe what their friends tell them. They always believe what they tell themselves.

Here’s the main point: in order to influence someone to your way of thinking, they must first believe that it is their own way of thinking. True influence is not about persuading, manipulating, or cajoling people. Rather, it is about leading them.  7

Above all, be compassionate and speak gently. When it comes to speech, it’s not just what you say but how you say it. Irrespective of the absolute choice of words, ultimately your sincerity is what will see you through.

A young rabbi became the leader of a very old Anglo-Jewish congregation. On his very first Shabbat, a heated debate erupted as to whether one should or should not stand during the reading of the Ten Commandments. The next day, the rabbi visited 97-year-old Mr. Solomons.

“Mr. Solomons, I’m asking you, as the oldest member of the community,” said the rabbi, “what is our synagogue’s tradition during the reading of the Ten Commandments?”

“Why do you ask?” asked Mr. Solomons.

“Yesterday we read the Ten Commandments. Some people stood, some people sat. The ones standing started screaming at the ones sitting, telling them to stand up. The ones sitting started screaming at the ones standing, telling them to sit down.”

“That,” said the old man, “is our tradition.”  8

The young rabbi’s quandary is the essence of all communication. It is not about right or wrong for they are merely opposing viewpoints. It is about finding a common ground. No matter how certain you are that you are right, in reality, it’s only because that’s what you think. The same goes for the other person.

In persuasive communication, negotiation, and even writing, keep in mind that all that we know and think is no more than a belief or a perspective, a presumption or a supposition, that too, often conditioned.

Say yes. Avoid but. Tell them why. Forgive and express your gratitude. Never put off a compliment until tomorrow.

And if you care to, join me for the creative writing workshop to learn more about effective writing. Feb 29 & Mar 1. Details here.

Update: 13-Mar. Here are the slides used by Sadhvi Vrinda Om in the Creative Writing event.

Peace.
Swami

 

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There you have it – Yes, But and Because, the three magic words that possess the capacity to positively influence the outcome of communication. Why do we often struggle to speak coherently and effectively with another person? Why do we hesitate to share what we feel in our hearts, often sugar-coating what we really wish to say? The questions below dive deeper into the befuddling art of language that, when used right, can create magic beyond words.
How do I deal with criticism?

When others try to unload their negativity and opinions onto you, at that moment, you have a choice, an option to reject, to discard, to let go. If you can let go, you will remain peaceful; your heart will not be wounded, certainly not as much. That’s a straightforward way to deal with criticism.

Criticism

To deal with criticism, and to protect yourself, it’s important to understand that your freedom, inner bliss, is entirely in your own hands. It is your own state of mind. What you do not accept can never affect you – it’s like magic. Just like you, everyone has a right to their opinion.

Till you rise above criticism, you must discover your own method to rise above criticism.

Continue reading about the popular methods to deal with criticism.


Why is it important to have good communication skills?

The words you pick and the style you choose to deliver them can make all the difference. They determine whether you are loved or hated, accepted or rejected, cared or closeted, shared or shunned – it’s almost like magic. In fact, it goes beyond, the impact of words.

Art of communication with 3 magic words positvely

Your speech can trigger profound emotions not just in humans but in any living creature.

When you speak sincere words, kindly and sweetly, the inner you starts to glow, you experience peace.

Your relationships automatically improve and you increasingly find yourself surrounded by those who care about you. Primarily because your speech and words can make them feel good, make them feel important, make them feel human, even divine.

If you decide to practice restraint and kindness of speech, you will experience and spread bliss through your magic words.

Continue reading about speaking the language of love.


Which words have more magic than ‘I love you’?

Once upon a time in a certain village lived a prominent trader. He was wealthy, famous, honorable, and a man of repute. He was restless and worried still. He could not shed his emotions of fears, of failure, of losing, of unknown.

He approached his spiritual master and pleaded, “With your grace, I have everything, yet I am always afraid and worried. Please give me wisdom so that I may be peaceful under all circumstances, no matter what.”

“So, you want to be peaceful under all circumstances?” the guru confirmed.

“Yes, your holiness.”

The guru grabbed a piece of sacred bhojapatra, the bark of birch tree, dipped his pen in ink made from vermilion, and scribbled something. He let it dry for a few minutes while he looked at his disciple in the most compassionate way.

The guru folded the charm and gave it to him. “Here, always keep this with you. Open this only when you feel your worst fear has come true.”

Continue reading about the magic words which changed the course of the trader’s life.


How can I improve my communication skills?

When we learn the discipline of words, we automatically learn the art of communication. There are no magic words which will sprout from our lips. But there most definitely can be mindful words that do. The video below speaks about the art of communication.

Timeline:

  • 0:22: The story of the abusive letter to Mahatma Gandhi
  • 2:44: The greatest secret to being heard
  • 4:52: The story of the man who had no good karma

Should we communicate the truth even when it is harsh?

Empathy or compassion does not mean that you let a child play with fire just because pulling him back will make him cry. Sometimes, you have to choose firmness over giving in for the cause of greater good, for everyone’s benefit.

Truth

You can confront, you can speak up, but just take a moment to reflect deep within. Do you really have to say what you are about to? Now? In the manner you are about to? As much as you intend to? Is it beneficial? Will it solve any purpose?

If the answer is yes to all, if you have thought it through, go ahead. There are no magic words in such a situation; carefully string your words together and lay them out. It’s okay to be helpful than delightful under such circumstances.

Continue reading about how to speak the truth even when words may hurt.


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